Nextcloud Apps¶
Nextcloud has hundreds of apps that extend its functionality. Here are the most useful ones for business users.
Productivity Apps¶
Deck¶
Kanban-style project management
Organise work visually with boards, lists, and cards — similar to Trello.
Features:
- Create boards for projects or teams
- Drag-and-drop cards between columns
- Assign cards to team members
- Set due dates and labels
- Attach files from Nextcloud
- Comment and collaborate on cards
- Archive completed work
Best for: Project tracking, sprint planning, content calendars, task management
Tasks¶
To-do list with calendar integration
Simple task management that syncs with your calendar apps.
Features:
- Create tasks with due dates
- Set priorities and categories
- Subtasks for breaking down work
- Syncs via CalDAV (works with Apple Reminders, Outlook, etc.)
- Recurring tasks
- Shared task lists
Best for: Personal to-do lists, team task assignments, deadline tracking
Notes¶
Simple note-taking
Markdown-based notes that sync across devices.
Features:
- Write in Markdown (formatting, headers, lists)
- Organise with categories
- Full-text search
- Mobile apps available
- No account needed for viewing shared notes
Best for: Meeting notes, quick documentation, personal reference
Bookmarks¶
Save and organise links
A bookmark manager for your team or personal use.
Features:
- Save links with tags and folders
- Full-text search of saved pages
- Import from browser bookmarks
- Share bookmark folders
- Browser extension available
Best for: Research, curated resource lists, team link sharing
Communication Apps¶
Talk¶
Video calls, chat, and screen sharing
A full communication platform built into Nextcloud.
Features:
- One-on-one and group video calls
- Screen sharing and recording
- Persistent chat rooms
- Guest access via link (no account required)
- Mobile apps for iOS and Android
- Breakout rooms for workshops
- Reactions and polls in calls
Best for: Team meetings, client calls, quick video check-ins
Mail¶
Full email client
Read and send email directly from Nextcloud.
Features:
- Connect multiple email accounts (IMAP)
- Unified inbox
- Compose with Nextcloud file attachments
- Calendar integration for event invites
- Search across all accounts
Best for: Managing multiple email accounts, integrating email with files
Document Apps¶
Collabora Online¶
Office suite in your browser
Edit Word, Excel, and PowerPoint files collaboratively.
Features:
- Real-time co-editing
- Full compatibility with Microsoft Office formats
- Track changes and comments
- PDF export
- Works on any device with a browser
Best for: Document collaboration, editing Office files without Microsoft
OnlyOffice¶
Alternative office suite
Another option for editing documents in-browser.
Features:
- Clean, modern interface
- Strong Microsoft Office compatibility
- Real-time collaboration
- Document comparison
- Form creation
Best for: Teams who prefer a more Microsoft-like interface
Draw.io¶
Diagrams and flowcharts
Create professional diagrams inside Nextcloud.
Features:
- Flowcharts, org charts, network diagrams
- Floor plans and wireframes
- Integrates with Nextcloud files
- Export to PNG, PDF, SVG
Best for: Process documentation, architecture diagrams, visual planning
Security Apps¶
Passwords¶
Team password manager
Store and share passwords securely.
Features:
- Encrypted password storage
- Folders and tags for organisation
- Password generator
- Share passwords with team members
- Browser extension
- Security audit (weak/duplicate passwords)
Best for: Team credential management, secure password sharing
Two-Factor Authentication¶
Extra login security
Protect accounts with a second factor.
Options:
- TOTP apps (Google Authenticator, Authy)
- Hardware keys (YubiKey)
- Backup codes
- Notification-based approval
Best for: Securing sensitive accounts, compliance requirements
Utility Apps¶
Forms¶
Create surveys and collect responses
Build forms without external tools.
Features:
- Multiple question types (text, multiple choice, date, etc.)
- Share via link
- Results in spreadsheet format
- No account needed to respond
- Conditional logic
Best for: Surveys, feedback forms, event registration, data collection
Calendar¶
Shared calendars
Already covered in the main Nextcloud section, but worth highlighting:
- Personal and shared calendars
- Room/resource booking
- Public booking links for appointments
- Sync with any CalDAV client
- Birthday calendar from contacts
Photos¶
Photo gallery and management
View and organise photos stored in Nextcloud.
Features:
- Automatic album creation by date/location
- Face recognition (optional)
- Shared albums
- Map view for geotagged photos
- Slideshow
Best for: Team photo libraries, event photos, personal photo backup
News¶
RSS feed reader
Follow websites and blogs in one place.
Features:
- Subscribe to RSS/Atom feeds
- Folder organisation
- Read later queue
- Full-text search
- Keyboard shortcuts
Best for: Staying updated on industry news, monitoring competitors
Integration Apps¶
External Storage¶
Connect other storage services
Mount external storage as folders in Nextcloud.
Supported services:
- Amazon S3 / Wasabi
- FTP / SFTP
- WebDAV
- Google Drive
- Dropbox
- SMB / Windows shares
Best for: Migrating from other services, hybrid storage setups
LDAP / Active Directory¶
Enterprise user management
Connect Nextcloud to your existing user directory.
Features:
- Automatic user provisioning
- Group sync
- Single sign-on ready
Best for: Enterprise deployments, existing IT infrastructure
Installing Apps¶
If you manage your own Nextcloud:
- Go to Settings → Apps
- Browse or search for apps
- Click Download and enable
If we manage your Nextcloud, let us know which apps you need and we'll enable them.
Recommended App Bundles¶
Small Team Starter¶
- Files (built-in)
- Calendar
- Contacts
- Talk
- Deck
- Notes
Document-Heavy Office¶
- Collabora Online or OnlyOffice
- Talk
- Calendar
- Draw.io
- Forms
Security-Focused¶
- Two-Factor Authentication
- Passwords
- Full-text search encryption
- Audit logging